Facilities Meeting

SUBMITTED TO OPENLMN BY A MEETING ATTENDEE

Attendees:

Diane DiBonaventuro
Jerry Novick
Virginia Pollard

Chris McGinley

Pat Guinnane

Vic Orlando

Various staff and contractors

1. Questions about list of bills
1. P22 and P32 – p 22 changed #19 to reflect credit of $30K, p32 changed total
2. P30 #3 – transportation contract with private bus service when the school district cannot provide – mostly associated with HS athletics to fields while LM buses are transporting ES and MS children home
3. P34 #17 – charge for progress payment on the District Administrative Offices (DAO). $770K for the month, based on % completion, 10% retained on overall contract. (Completion milestones are reviewed each month before invoices are presented for approval).
2. Purchasing
1. LMHS in ground irrigation – estimate $180 for project. Irrigation contractor bid recommended came in significantly lower than other bid – team reviewed with contractor to determine that the scope was completely understood – going with lowest bidder. Bid excludes electrical work, and some of the major plumbing. Total of bids expected to come in under the estimate. Irrigation will be on the Arnold Field side of Montgomery Ave.
2. Professional services for asphalt
3. Mold problem in crawl space of DAO found. Contracting to have mold and contents of space removed - $25K. Need remediation – will be separate purchase order. Remediation will be a sump pump type system – not bid yet.
4. LMHS Change orders

i. Asbestos removal

ii. Burrough GC – sealing associated with window leaks. The windows leak in blowing rain.

iii. DAO – drain for water to gain access to crawl space

5. DAO change orders

i. Credit for conduit for fire alarm system

ii. Asbestos abatement - $121K additional – expects $150K – there may be 2 more items for phase 1.

iii. Architectural changes +/-

3. HHS – very little change. There are $346K pending change orders – 2/3 is 1 item, which is probably dead.
4. LMHS – getting close to finished. Pending change orders $325K – primarily associated with asphalt index.
5. DAO – 2 issues:
1. Steel work – steel required for HVAC placement not galvanized. Waiting for price and time impact to resolve. This is a design error – will probably be a $25K impact.
2. Crawl space mold issue.
6. Five year facilities plan reviewed. The current five year plan is estimated to cost $8M – there is $12M in reserve. Projects include air conditioning all classrooms (almost complete), enhanced security (cameras in buildings, access doors), various boilers, roofs, retaining walls, etc. The process (for the plan) in the future will be to present in January and approve at the March meeting so that the plan can feed into the annual budget process.
7. Jim Lill is accepting a position as the Director of Facilities for the Downingtown Area School District – congratulations and thanks all around.
8. The next Facilities Meeting is 6/9/11 (not on the district calendar), preceding the Wednesday, June 15^th board meeting.